|Candles or Fire|
|Tables, Chairs and Furniture|
|Intercon Ops Staff|
|Hotel Negotiations and Arrangements|
There are some benefits to being an Intercon GM (besides being a GM at the largest multi-genre all-LARP convention in the world).
Each game gets two comped memberships to the con. These free memberships can be used by the game in any manner they see fit.
Intercon runs on a very tight budget. We'd like to comp every GM, but it is not financially possible for us to comp more than two people for each game. If you need six GMs for your game, at least four of them will have to buy memberships in the con.
We make a concerted effort to get word about all of our games out as far and as wide as we can. Your game is part of that advertising. If you have specific advertising material, please make sure our Outreach Coordinator has copies, so that we can distribute it wherever we go.
Word of mouth is the most powerful tool we have in promoting Intercon, and our GMs are our best promoters. We'd appreciate your help in getting players to register for your game, and for others. The Con Committee always works to make sure that Intercon is the best all-LARP con there is, to attract players from all around the world. With your help, we can make this the best Intercon ever.
Try and encourage other folks to register now, if you can. We want to start a positive feedback loop. The earlier we can announce a strong schedule, the more players will be attracted to the con. That will mean we'll have to go out and find more games, which will draw more players, and so on... If you know of people who want to play in your game, tell them the best way to guarantee their spot is to register now. That will allow them to sign up online as soon as we open registration for your game.
For the most part, the staff of Intercon and the hotel are pretty lax about what you can and cannot do during the convention. There are a few rules, however, that do need to be followed. It is important to follow these policies, otherwise the Con may not be welcomed back to the Radisson.
Intercon follows a strict first come, first serve policy when it comes to game registrations. If there is someone who must be in your game, the best solution is to have them sign up early, to make sure they get in. Alternatively, you have the option of making them a GM for your game.
We recognize the fact that there are players out there that may be difficult to deal with. However, we cannot and do not discriminate. If a player signs up for your game, we expect that you will do your best to give them a part that is appropriate.
The only exception to this rule is if there is some legal restriction that should exclude a player from your game. For example, if your game is a boffer combat game, there may be insurance reasons that require restrictions, such as insurance waivers, for pregnant women and players under the age of 16. In these cases, please contact the Con Chair.
The hotel is very concerned about scaring the mundanes with real looking weapons (and rightfully so). As such, they have requested that any weapons used in a game must be obvious fakes. The Intercon staff recognizes that this may not be practical for all games as tone and mood setting are very important aspects of a LARP. If your game requires the use of weapons that could be construed as real, we ask the following:
If this policy is not strictly adhered to, the hotel has the right to expel the player or game in question without warning. Intercon staff will issue one warning; if this policy is violated a second time, the player and/or the game may asked to leave.
Because of the hotel's liquor license and strict Massachusetts state law, alcohol may only be served by a bartender from the hotel. Players and GMs may not bring their own alcohol into the game space. If a GM would like to have a real bar for their game, we can make arrangements with the hotel.
Players, GMs, or Games found in violation of this policy will be asked to remove the alcohol from the game space immediately. If they do not comply, they will be asked to leave the hotel. If you opt to have a bartender, the bartender will card your players.
Candles are allowed as long as they are contained in a glass holder that is at least as tall as the flame.
You may hang things on the wall provided you use masking tape. Intercon Ops may have a small amount of masking tape on hand, but it is recommended that you bring your own supply.
There are several services that the con can provide for your game. There are other services that we can arrange with the hotel.
NOTE: all prices quoted here are as of 2003, and are subject to change.
Intercon rents all the conference space available in the hotel. We encourage you to review the conference space layout.
It is important that you let us know your space requirements as soon as you understand those requirements. We cannot guarantee that you will receive the room(s) that you request. We need to know your sense of space requirements in general; we will do our best to give you the best possible game space. However, we have to fit all of the games at the con in your timeslot(s), which may mean some creativity in meeting your space needs. Final space assignments are probably not possible until a month or so before the convention.
The hotel has the following furniture available:
|Tables and Chairs|
|Classroom Tables (skinny rectangles)|
|Small Cocktail Rounds (seats 2 - 3)||There are a limited number of these tables. If we run out, we'll substitute small rounds.|
|Large Cocktail Rounds (seats 3 - 4)|
|Small Rounds (seats 6)|
|Large Rounds (seats 8)|
|speaker's podiums||Supplies of these are limited. If you require one or more of these items, please let us know as soon as possible. These will be allocated on a first request, first serve basis.|
|a raised dais/platform|
|easels and writing pads|
|other furniture (wing chairs and couches)|
Please let us know what you require for tables, chairs, tablecloths, and drape.
The hotel can also rent other items. Intercon cannot pay for these items. GMs are responsible for payment.
|Overhead Projector and Screen||$40.00|
|Hi Res LCD Projector and Screen||$450.00|
|6' or 8' Projector Screen||$20.00|
|35mm Slide Projector & Screen||$40.00|
|VCR & Monitor||$125.00|
|Pipe and Drape||$50.00 per 8' x 10' section|
High speed Internet Access is also available on a per connection (person) basis. Prices are on a sliding scale based on the number of connections. NOTE: If you are staying in a Suite at the hotel, wireless Internet access is provided for that room free of charge (if you want your Suite to be part of your game area).
These prices are subject to change over the course of the year; we will get you a final quote when you make your request. Other AV and display equipment is available through the hotel. (If you're looking for something unusual, ask). We'll need to work with the hotel for costs, and we'll do that as the date of the con draws nearer.
Intercon has made special arrangements with the hotel to allow us to have the Con Suite available. Part of this arrangement entails the hotel providing food for the actual function space rooms. (In other words, the Con Suite CANNOT cater your game or event). The hotel has many standard menus ranging from snacks to full meals. Menus start around $4.00 per person (for snacks / very light meals) and go up from there. The hotel is also willing to work with the GMs to provide a specialized meal for your game.
Food orders are due by mid-January in order to give us time to finalize the menu, so, if you are considering ordering food, you must give us plenty of advance warning. Intercon cannot pay for food for your game. GMs are responsible for payment.
Bartenders are available from Monday through Saturday, from 11:00am to 1:00am. Costs for the bartender are $50.00 per hour; due to the state liquor laws, you must provide food to go with the alcohol (at least snacks). This will generally cost another $75.00 to $100.00. Because providing food is not cheap, you may ask your players to make a donation to cover the costs of the food. They are not required to pay in order to play, however. Intercon cannot pay for these items. GMs are responsible for payment.
Intercon Operations Staff and Radisson Hotel Staff are available throughout the Con to assist you. Operations will help you set up and break down your game. If you know that your game may have a difficult set up or break down, please let us know so that we may assign extra people to it. Operations and Radisson Staff will also be around during the running of your game to make sure you have water, etc.
We ask that you let the Intercon Staff make the arrangements for the equipment and food. Depending on the demands of the con, we may be able to negotiate a lower rate for you individually. (At the very least, if we know several people want to use a resource, the cost can be split evenly among them). GMs will pay Intercon for the rentals and food. Payment for everything is due by mid-February. If payment is not received by this date, the order will be cancelled. (If more than one GM is sharing a resource, the other GM(s) will be asked to pick up the additional cost). If you meet the deadlines stated above, we will be able to give you a final price for the food and final equipment rental prices no later than February 1st. If you miss the above deadlines, we cannot guarantee that you will receive your requested items.